Admission Policy

It is our intention to make Lynmore nursery school genuinely accessible to children and families from all sections of our local community. In order to accomplish this, we will:

  • Ensure that the existence of the school is widely known in our local communities.
  • We arrange our waiting list by registration date and birth date according to the year group.
  • We describe the school and its practices in terms which make it clear that it welcomes fathers and mothers, other family relations and other carers/childminders, and people from all cultural, ethnic, religious and social groups, with or without disabilities.
  • We monitor the gender and ethnic background of children joining the group to ensure that no accidental discrimination is taking place.
  • We make our Equal Opportunities Policy widely known.
  • Be flexible about attendance patterns so as to accommodate the needs of individual children and families.
  • We require a £15 registration fee. If the parent decides not to take up the place, we do not refund the £15.
  • We continue to consult local parents to ensure that the group goes on meeting the changing needs of the local community.

Revised in Sept 2015 NLHodge

Lynmore Nursery Children’s rights and values Policy (The Prevent duty)

We promote the children’s right to be strong, resilient and listened to by creating an environment in our setting that encourages children to develop a positive self image, which includes their heritage arising from their colour and ethnicity, their languages spoken at home, their religious beliefs, cultural traditions and home background.

We promote children’s right to be strong, resilient and listened to by encouraging children to develop a sense of autonomy and independence and enabling children to have the self confidence and vocabulary to resist inappropriate approaches.

We help children to establish and sustain satisfying relationships within their families, with peers, and with other adults.

We work with parents to build their understanding of, and commitment to, the principles of safeguarding all our children.

To be strong means: secure in their attachment relationships, safe and valued as individuals in the setting, included equally, confident in abilities and proud of their achievements, part of a peer group and able to represent themselves.

To be resilient means: be sure of their self worth and dignity, be able to be assertive and state their needs, be able to overcome difficulties and problems, be positive in their outlook, able to cope with challenges and change, have a sense of justice, develop a sense of responsibility towards themselves and others and able to represent themselves and others in the decision making processes.

To be listened means that adults who are close to children recognise their need and right to express and communicate their thoughts, feelings and ideas. They are able to tune in to their verbal, sign and body language in order to understand and interpret what is being expressed and communicated. The adults are able to respond appropriately and, when required, act upon their understanding of what children express and communicate.

Lynmore Nursery Safeguarding Policy

All staff must obtain a criminal check through the DBS (Disclosure and Barring service).

Statutory Duty
Lynmore nursery, 34 Sun lane, has a statutory duty, under the 1989 Children’s Act to safeguard and promote the welfare of children. We comply with the procedures approved by the Area Child Protection Committee. It is this group’s policy to contact the relevant department i.e. Children, Schools and Families, if there are concerns about a child’s welfare. The child’s confidentiality will be respected.


Exclude known abusers
It will be made clear to applicants for posts within Lynmore nursery that the position is exempt from the provisions of the Rehabilitation of Offenders Act 1074.
All applicants for work within the nursery whether voluntary or paid will be interviewed before an appointment is made and will be asked to provide at least two references. All such references will be followed up. In the case of applicants with unexplained gaps in their employment history, or who have moved rapidly from one job to another, explanations will be sought. All appointments both paid and voluntary will be subject to a probationary period and will not be confirmed unless the manager is confident that the applicant can be safely entrusted with children.


For the protection of Lynmore Nursery staff the following guidelines have been agreed:

  1. Keep the doors open when supervising a child going to the toilet
  2. Encourage them to wipe themselves or tell a staff member is you are assisting to wipe.
  3. Change a child in the toilet area with the doors open. Changing a child’s pants should be done quietly and discreetly where other adults are around
  4. Never insist that a child who is wet gets changed or replaces clothes s/he has taken off. To do so will involve you manhandling that child or causing stress/tantrum, this could be misconstrued.
  5. 2 staff to be present when checking a child’s body for injury, therefore having to remove some clothes


Guidelines for parents and volunteer helpers

  • Please do not take any child to the toilet other than your own. If another child enters the toilet area, please alert a member of staff
  • Please keep any personal bags/coats in the cupboard
  • Please do not keep your mobile phone with you. Should you need to make a personal call, please do so in the staff room or outside the building.


Accident Book
This needs to be signed by leaders and parents in ink should an accident occur. “If it’s worth mentioning to the parent, then it should be recorded.” The incident book should be used to record a child who arrives at nursery with an injury. This ensures that the parent is aware that it was not caused whilst at nursery.


First Aid
Staff are encouraged to hold First Aid Certificates. For most situations only cotton wool and water may be used. The Accident Book must be signed. A situation may occur when it may be necessary to administer adrenalin via epi-pen to a child experiencing an anaphylactic attack due to a severe allergic reaction. This injection is only given with prior permission from the parents should such an emergency arise and an emergency plan is in place.


Responding to suspicions of abuse

  • We acknowledge that abuse of children can take different forms-physical, emotional and sexual as well as neglect.
  • When children are suffering form physical, sexual or emotional abuse, or may be experiencing neglect, this may be demonstrated through the things they say (direct or indirect disclosure) or through changes in their appearance, their behaviour or their play.
  • Where such evidence is apparent, the child’s key worker makes a dated record of the details of the concern and discusses what to do with the leader who is acting as the ‘designated person’. The information is stored securely.
  • The team will take great care not to influence the outcome either through the way they speak to children or by asking questions of children.


Allegations against staff

  • We ensure that all parents know about staff or volunteer action within Lynmore nursery through regular newsletters.
  • We follow the guidance of the Area Safeguarding Committee when responding to any complaint that a member of staff or volunteer has abused a child.
  • We respond to any disclosure by children or staff that abuse by a member of staff may have taken, or is taking place, by first recording the details of any such alleged incident.
  • We refer any such complaint immediately to the Children’s, Schools and Families dept – telephone number at the end
  • We co-operate entirely with any investigation carried out by social services in conjunction with the police.
  • Our policy is to suspend the member of staff on full pay for the duration of the investigation: this is to protect the staff as well as children and families throughout the process.


Disciplinary action

  • Where a member of staff or a volunteer is dismissed from Lynmore nursery or internally disciplined because of misconduct relating to a child, we notify the Department of Health administrators so that the name may be included on the List for the Protection of Children and Vulnerable Adults



  • We seek out training opportunities for all adults involved in Lynmore nursery to ensure that they are able to recognise the signs and symptoms of possible physical abuse, emotional abuse, sexual abuse and neglect and so that they are aware of the local authority guidelines for making referrals.




  • We introduce key elements of child protection into our programme to promote the personal, social and emotional development of all children. So that they may grow to be ‘strong, resilient, and listened to’ and so that they develop understanding of why and how to keep safe.
  • We create within Lynmore a culture of value and respect for the individual, having positive regard for children’s heritage arising from their colour, ethnicity, languages spoken at home, cultural and social background.


Where a child makes a disclosure to a member of staff, that member of staff:

  • Offers reassurance to the child;
  • Listens to the child; and
  • Gives reassurance that she or he will take action but never give false promises

Recording suspicions of abuse and disclosures:   Staff make a record of:

  • The child’s name
  • The child’s address
  • The age of the child
  • The date and time of the observation or the disclosure
  • An objective record of the observation or disclosure
  • The exact words spoken by the child as far as possible
  • The name of the person to whom the concern was reported, with date and time: and
  • The names of any other person present at the time.

These records are signed and dated and kept in the filing cabinet.
All members of the Lynmore team know the procedures for recording and reporting.


Informing parents

  • Parents are normally the first point of contact.
  • If a suspicion of abuse is recorded, parents are informed at the same time as the report is made, except where the guidance of the local Area Safeguarding Children Committee does not allow this.
  • This will usually be the case where the parent is the likely abuser. In these cases the investigating officers will inform the parents.



  • All suspicions and investigations are kept confidential and shared only with those who need to know. Any information is shared under the guidance of the Area Safeguarding Children Committee.


Support to families

  • We believe in building trusting and supportive relationships with families, staff and volunteers in the group.
  • We make it clear to all parents its role and responsibilities in relation to Child Protection, such as for the reporting of concerns, providing information, monitoring of the child, and liaising at all times with the local social services department.
  • We continue to welcome the child and the family whilst investigations are being made in relation to any alleged abuse.
  • We follow the Safeguarding plan as set out by Childrens, Schools and families in relation to Lynmore designated role and tasks in supporting the child and family.
  • Should a child come into Lynmore with a visible injury, staff will enquire of the incident surrounding it. Both the injury and the explanation will be recorded in the accident book. This ensures the parent is aware the injury did not occur at Lynmore during the morning. This is dated, signed by the parent/ carer and a member of staff. The child will be monitored for further injuries
  • Confidential records kept on a child are shared with the child’s parents or those who have parental responsibility for the child in accordance with the procedure and only if appropriate under the guidance of the Area Safeguarding Children’s Committee.


Parent protection
To avoid any misunderstanding or accusations, parents/carers should only play with the children in full view of staff and other adults. If a child is extra friendly or affectionate it would be wise to encourage that child to join in another activity with different children and adults. No parent/carer should take children to the toilet unless the child is their own.


Time for Action
As we have a legal obligation to respond to any child abuse. If allegation is made against a member of staff, they can contact directly contact the local authority designated officer (LADO) 01992 556936 or 01992 556935

Our main person to contact with any issues is Nicole Hodge, Manager.

Our designated person for Child Protection is:-

Nicole Hodge

Hertfordshire Safeguarding Children’s Board – contact details:
HSCB Office
Room 127
County Hall
SG13 8DF

Telephone: 01992 588757
Fax: 01992 588201


Reviewed and update by Nicole Hodge October 2015

Special Educational Needs and Inclusion Policy

At Lynmore Nursery we provide an environment in which all children are supported to reach their full potential. We have regard for the Special Educational Needs Code of Practice 2014 and the Equality Act 2010. We provide an inclusive environment where all are treated as individuals.


  • We provide practitioners to help support parents and children with additional and special educational needs (SEN)/disabilities.
  • We identify the specific needs of children with Special Educational needs/ Disabilities and meet those needs through a range of strategies
  • We work in partnership with parents and other agencies in meeting individual children’s needs.
  • We monitor and review our practice and provision and if necessary, make adjustments.
  • We support all children attending our setting through inclusive practice


  • The needs and progress of children with Special Education Needs are monitored by our Special Educational Needs Co-ordinators (SenCo) , Christine Wilson and Nicole Hodge.
  • We ensure that our inclusive admissions practice provides equality of access and opportunity. Before each child starts the parents are given a registration form to fill in. This provides us with important information about each child so we can plan the curriculum accordingly.
  • We ensure that our provision for children with SEND is the responsibility of all members of the setting.
  • Our key person system ensures that each practitioner is responsible for her class of children so that each child receives adult time and attention.
  • We ensure that our physical environment is as far as possible suitable for children with disabilities. We ensure accessible toilets to encourage children to be independent. We are happy to be flexible in the use of our building to accommodate children’s needs and to consider making reasonable adjustments to our premises within our financial capability. We will actively seek funding to help with this.
  • We work closely with parents of children with Special Educational Needs and Disabilities to create and maintain a positive partnership.
  • We ensure that parents are informed at all stages of the assessment, planning, provision and review of their children’s education. Children’s progress and achievements are shared with parents on a regular basis in brief discussions, parent consultations and at any time a parent wishes to speak to their key person.
  • We liaise with the Inclusion Development Officer employed by Herts County Council, who may visit our setting to offer support. We also liaise with other agencies and Health professionals such as Health Visitors, Speech and Language Therapists and Community Nursery nurses.
  • We use the graduated response system from the SEN code of Practice 2014 for identifying, assessing and responding to children’s special educational needs. Our setting initially makes adjustments to activities using different strategies to support the child using the Early Years Foundation Stage Development Matters. If the child continues to need support, we use an Individual Education Plan (IEP) to help the child move forward in liaison with parents.
  • If a child needs more support than within the setting they may then move on to Early Years Action Plus, when other agencies may be involved in supporting the child in the setting such as SEN Advisory Teachers, Speech Therapists, Educational Psychology Service.
  • We work closely with any other agencies using an integrated approach through Team Around the Child, using tools such as Early Support and the Common Assessment Framework (CAF).
  • We provide parents with information on sources of independent advice and support.
  • We provide a broad and balanced curriculum for all children with Special Educational Needs and Disabilities.
  • We use a system of planning. Implementing, monitoring, evaluating and reviewing individual educational plans (IEPs) for children with Special Educational Needs and Disabilities.
  • We ensure that children with Special Educational Needs and Disabilities are appropriately involved at all stages of the graduated response, taking into account their levels of ability.
  • We liaise with other professionals involved with children with SEND and their families, including transfer arrangements to other settings and schools.
  • We use a system of keeping records of the assessment, planning, provision and review for children with Special Educational Needs and Disabilities. (Sen support Assess, Plan, Do and review)
  • We ensure the privacy of children with Special Educational Needs and Disabilities when intimate care is being provided.
  • We raise awareness of any specialism the setting has to offer.
  • We ensure the effectiveness of our SEN/disability provision by collecting information from a range of sources e.g. IEP reviews, staff and management meetings, parental and external agencies views, inspections and complaint. This information is collated and evaluated and reviewed annually.
  • The IEP will be reviewed bi-monthly for the first six months and then every three months thereafter.

Staff will work to support both child and parent at all stages of the process and all information will be kept strictly confidential. Parental consent will be obtained at every stage of the process.

Lynmore Nursery welcomes all children whatever their individual needs and abilities and will make reasonable adjustments to accommodate individual needs. We will actively work with families and external agencies to provide support for children with additional needs. We have links with our local Health Visitor, Speech and Language Therapy, Autism Support and SENCO’s at local primary schools.

The role of the SenCo at Lynmore Nursery is to:

  • Support the key worker in all stages of the process
  • To ensure our setting has regard to the SEN code of practice 2014 and the Equality Act 2010.
  • To update the policy and review it annually.
  • Ensure liaison with parents and other professionals in respect of children with special educational needs
  • Advising and supporting other practitioners in the setting
  • Ensuring that appropriate Individual Education plans are in place alongside IAELD’s
  • Ensuring that relevant background information about individual children with special educational needs is collected, recorded and updated.
  • Attend SenCo clusters regularly to update and inform
  • Identify our settings needs and arrange in-house training where appropriate
  • Have an awareness of Early Support and Common Assessment framework (eCAF).
  • Use knowledge and experience to support the setting to develop our inclusive practice

Education, Health and Care Plans (EHCP’s)
Hertfordshire county council should conduct an EHC needs assessment for children under compulsory school age when the special educational provision required to meet the child’s needs cannot be reasonably be provided form the resources normally available. Statements will be transferred over to EHC from September 2014 onwards.

Reviewed Oct 2015   NLH

Health and Hygiene Policy

It is the intention Lynmore nursery should provide a happy safe environment for children and helpers. Nicole Hodge oversees the day to day affairs and is mainly responsible for the administration including implementation of this policy. Christine Wilson is the owner and has overall responsibility of the setting.

Supervision: The supervisor in charge carries the responsibility for that session. Children are supervised at all times.

Child Protection: All staff are included as part of the child protection team with Nicole being the lead.

As a provider of childcare, Lynmore nursery has a statutory duty, under the 1989 Children’s Act, to safeguard and promote the welfare of Children. It is this group’s policy to contact the relevant department: Ofsted, Harpenden’s Children’s centre (01582 714211), if there are concerns about the child’s welfare. The child’s confidentially will be respected. A full copy of the Child Protection policy is available.

Hazards: Care must be taken over the following health and safety hazards: Inside

  • Electrical sockets should be covered when not in use.
  • The outside doors must always be shut and on the latch during the opening hours, front door closed as need two hands to open the door, side gate slide bolt and latch.
  • Children should be discouraged from entering the kitchen so a stair gate is in place and not allowed to enter when the oven is on.
  • Cooker and kettle when in use.
  • Water play – watching for wet slippery floor.
  • Sand play – watching for slipping on sand.
  • Providing clean sand and play dough for playing.
  • Children are not allowed to throw sand or to run unless it is a supervised activity.
  • Hot drinks must be consumed away from the children in the kitchen or on a high shelf.
  • Food should be kept in the fridge where appropriate
  • Dangerous substances such as bleach should be stored out of reach of the children on a high shelf or high cupboard.
  • Children should be supervised when an animal visits play school. Adults and children should wash their hands after handling the animals.
  • Helpers should observe correct posture when lifting equipment or children. Care must also be taken when preparing displays or posters.
  • The medicine box must be in place in the kitchen during each session.



  • The gate must always be bolted so that no child could open a gate and escape.
  • Children should always be in full view of the helpers at all times. A member of staff should be posted in view of the children at all times.
  • Children should be reminded to keep away from the stinging nettles, falling berries and animal faeces; all these are to be cleaned up as much as possible.


Accidents: Should an accident or incident occur at Lynmore nursery it should be recorded in the accident book, signed by a member of staff and by a parent or carer. If a child needs to be taken to hospital, usually an ambulance will be called and wait for the parent to assist.

Body Fluids: When dealing with body fluids, gloves should be worn. Boxes of gloves are stored in the toilets, Soiled nappies to be put in the nappy bin, when emptied the nappies from the nappy bin should be placed in a black bag with the rest of the rubbish and put outside. All waste bins should be emptied whenever they are full and taken outside.


  • Children are to stay home for 48 hours following sickness and diarrhoea. If a child soils his/her clothing, then a staff member will put on gloves and wear a disposable apron when changing them
  • If a child is to be noticed to have head lice, we will call the parents to collect and start treatment immediately.
  • If a child becomes unwell at Lynmore nursery, this is noted in the accident book and the parents are called to collect.

First Aid:

  • It is our intention that all staff should hold current first aid certificates and they are encouraged to attend refreshed courses regularly.
  • The first aid box is stocked according to the recommended list, checked termly and located on the cupboard in the kitchen.

Any injuries, diseases or dangerous occurrences should be reported through Riddor which can be found in the filing cabinet.

Manual Handling – the advice is to try to be at the child’s level at all times. When picking up a child if necessary, bend at the knees and carry the child to a safe spot.

Administering medicine

  • We will only administer medicine that is prescribed by a doctor, or advice from a doctor with a letter signed by the doctor or a parental consent letter. In some cases, we accept a parent signed form for administering medicine.
  • The medicines usually administered are emergency ones such as epipen or inhaler.
  • Full instructions should be supplied with the medicine and a form filled in by the parents and the supervisor.
  • When the medicine is administered, it should be written in the accident book with details of what is given, date, time and if the parent was called
  • The parent should sign to acknowledge that the medicine was administered.


  • The kitchen surfaces, tables etc should be cleaned using an anti-bacterial disinfectant. The toilets and cloakrooms have their own bucket and mop. Bleach and disinfectant are kept in the cupboards up high in the kitchen.
  • Toys and other equipment should be checked regularly for safety and cleanliness.
  • The general hygiene of each child should be encouraged especially the washing of hands before snack, lunch, tea and after toileting. When blowing noses, use tissues and dispose of in the bin.


  • The front door is secured as has two handles to open with.
  • The staff member signs in each child as they arrive. When the usual minder is not collecting a child, the manager/staff member must be informed so that the name of the child and the person collecting can be recorded.
  • At the end of the session the staff member will sign a time that the child is collected and escort the child to the front door to greet their parent or carer. If a Child care /Court order is in force then the manager is responsible for handing the child personally to the collector.
  • A staff member should be posted on the main entrance and identifying parents/carers as they collect their children.

Heating/ Ventilation

  • Recommended temperatures are 16C when sedentary and 13C when physically active.
  • Whilst helpers will endeavour to do their best regarding adequate heating, bearing in mind the type of building we are in, we recommend the parents to ensure adequate clothing such as vests.
  • Outdoor wear must be suitable – sunhats in summer, coats, hats and mittens in winter.
  • Ventilate by opening windows, shut all windows when leaving the building

Evacuation of the building in an emergency – please follow guidelines for a Fire Drill. Fire drills are held each term and recorded in the fire drill book kept in the fire bag (currently a blue back pack)

The Health and Safety law poster must be displayed in the hallway.

A risk assessment should be carried out annually.

All equipment should be maintained and checked regularly according to manufactures information. Any faulty equipment should be reported to Nicole

Reviewed Sept 2014   NLH